Important Documents for All Firms

All businesses should have the following documents in a corporate kit. This is merely a collection of documents held together in a looseleaf notebook or in a more formal corporate document holder, available from a supplier of law products.

The following should be included in the corporate kit:

• Articles of incorporation;
  
• Amendments to the articles of incorporation;
  
• Minutes of the stockholders' and board of directors' meetings;
  
• Bylaws of the corporation;
  
• List of the corporation's shareholders;
  
• Corporate secretary's affidavit of verification of corporate shares of stock;
  
• All directors' resolutions;
  
• All stockholders" resolutions;
  
• Record of dividends;
  
• Outstanding loans;
  
• Contracts;
  
• Ledgers including accounts receivable, accounts payable, and general inventory;
  
• Insurance policies;
  
• Resolutions regarding salaries and bonuses of top executives;
  
• Employment contracts and agreements;
  
• Stock option plans;
  
• Medical-dental expense plans;
  
• Verification of citizenship or right to work according to the Immigration and Reform Control Act (IRCA) of 1986.

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